Outlook: Merge calendars?

Simon · Apr 30, 2009, 21:12:43

I have two calendars set up in Outlook, which I now wish to merge. Is there an easy way to do this, without re-entering all the #2 calendar entries into the default calendar manually?

gizmo71 · Apr 30, 2009, 21:19:39

Go to the Folder view, select the Calendar you want to move the entries from, then pick View->Arrange By-Categories, then just select them all and drag them into the Calendar you want to move them from.

(Checked in Outlook 2003 - other versions may vary.)

ps. You may also be able to Copy and Paste using a similar technique, but I haven't tried it. If you don't want to actually merge them, you can also view both calendars at once, side by side.

Simon · Apr 30, 2009, 21:51:42

Thanks, Giz, I'll try that. Not exactly obvious, is it?

I want to merge them so I can sync with my phone. Not sure what will happen if I try to sync separate calendars.

Simon · Apr 30, 2009, 22:27:45

Well, that worked!

Sebby · Apr 30, 2009, 23:38:28

Great. On the Mac in iCal, I did it by exporting the calendar to a file then importing it into another calender. I'm not sure if Outlook can do something similar.

Simon · Apr 30, 2009, 23:51:27

It may do, Seb, and I didn't think of that.

Glenn · May 01, 2009, 07:42:40

Here is the easy way http://outlook-tips.net/archives/2006/20060405.htm

QuoteThe solution when you need to merge two calendars into one: choose a table view (the By Category view works great for this because it includes all events and appointments), select all (Ctrl+A) and drag the items from one calendar to the other.

gizmo71 · May 01, 2009, 07:48:42

Quote from: Glenn on May 01, 2009, 07:42:40
Here is the easy way http://outlook-tips.net/archives/2006/20060405.htm

I guessed the same solution - I've used it several times now to roll selected data in old PST files onto new machines without copying all the user settings and stuff over.

Glenn · May 01, 2009, 07:52:41

That site a wealth of Outlook info on it

Simon · May 01, 2009, 09:44:07

Funny, they all seem pretty easy solutions, but none of them immediately obvious, if you're just looking at the calendar!

Rik · May 01, 2009, 09:47:20

Nothing is ever immediately obvious when looking at Outlook.

gizmo71 · May 01, 2009, 10:12:06

Quote from: Rik on May 01, 2009, 09:47:20
Nothing is ever immediately obvious when looking at Outlook.

How true - doubly so in Outlook 2007, which I find even more confusing (and toy-looking!) than 2003.

Rik · May 01, 2009, 10:13:30

I know what you mean, Giz.

Simon · May 01, 2009, 10:26:53

I only use the Calendar part of it, as Sunbird doesn't quite cut it.

Rik · May 01, 2009, 10:28:15

It's the part I don't use as I've had all my contacts and calendar info on a Palm since they were first made by USR (we got a free issue as sysops on Compuserve!).

Glenn · May 01, 2009, 10:29:38

Outlook has to be the most complex part of the Office suite.

Rik · May 01, 2009, 10:36:25

Well, confusing anyway.

Simon · May 01, 2009, 10:39:33

I fail to see why you can't select all from the main calendar, but at least I've learnt something.